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How to Become a Legal Secretary in Australia: careers in Law

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Diploma of Paralegal Services

The Diploma of Paralegal Services BSB50720, offered by the Canberra Institute of Technology, is designed to equip individuals with the essential skills required to provide effective paralegal support within a law firm. This qualification combines theoretical knowledge with practical coursework, enabling students to assist clients and lawyers across various legal domains, including contract, tort, family, property, and wills and probate matters. Participants will develop competencies in legal research, taking instructions, applying legal principles, and interpreting compliance requirements, all while fostering professional relationships in a legal context.

This course is delivered entirely online, allowing for flexible study options that cater to both full-time and part-time learners. Students can expect to engage in a supportive learning environment, with access to weekly industry-led support sessions that enhance their understanding and application of legal concepts. By completing this diploma, graduates will be well-prepared to pursue careers as paralegals, legal services support officers, or in various law-related roles within legal practices and court administration.

Enquire to learn more about how the Diploma of Paralegal Services BSB50720 can help advance your career in the legal field.

Certificate IV in Legal Services

The Certificate IV in Legal Services BSB40620, offered by the Canberra Institute of Technology, is designed for individuals seeking to develop a comprehensive skill set for supporting legal services in various environments. This qualification equips students with the ability to analyse and evaluate information, conduct legal research, and assist in the drafting of complex legal documents. Participants will gain a solid understanding of the Australian legal system, enhancing their capability to navigate the complexities of legal processes and contribute effectively in roles such as legal secretary or legal assistant.

This course is delivered entirely online, providing flexibility for students to balance their studies with personal and professional commitments. With a focus on practical skills, learners will engage in core subjects that cover essential areas such as protecting information in a legal context and applying communication strategies in the workplace. Additionally, students can choose from a range of elective subjects tailored to their interests and career goals, ensuring a well-rounded educational experience. Enquire to learn more.

Definition of a Legal Secretary

The role of a Legal Secretary is both dynamic and essential within the legal profession. Legal Secretaries provide vital support to lawyers and legal teams, ensuring that the administrative and clerical tasks are handled efficiently. This career is perfect for individuals who enjoy a structured environment and are keen to contribute to the legal field without necessarily becoming a lawyer. Legal Secretaries are often the backbone of law firms, facilitating communication and organisation that allows legal professionals to focus on their core responsibilities.

In their day-to-day activities, Legal Secretaries manage a variety of tasks that include preparing legal documents, maintaining files, and managing schedules. They are responsible for drafting correspondence, proofreading documents for accuracy, and ensuring that all paperwork complies with legal standards. Additionally, they often liaise with clients, other legal professionals, and court personnel, making strong communication skills a key asset in this role. The ability to multitask and prioritise effectively is crucial, as Legal Secretaries frequently juggle multiple projects and deadlines.

Moreover, Legal Secretaries play a significant role in maintaining the smooth operation of a law office. They manage diaries, coordinate meetings, and handle travel arrangements for legal professionals. Their attention to detail ensures that all records are meticulously kept, which is vital in the legal field where accuracy is paramount. This position not only offers a chance to develop a deep understanding of legal processes but also provides opportunities for career advancement, as many Legal Secretaries go on to specialise in areas such as paralegal work or office management.

Overall, a career as a Legal Secretary is rewarding for those who thrive in a fast-paced, detail-oriented environment. It offers a unique blend of administrative duties and exposure to the legal world, making it an excellent choice for individuals looking to make a meaningful impact in the legal sector. With the right skills and dedication, a Legal Secretary can enjoy a fulfilling career that contributes significantly to the success of their legal team.

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What Will I Do

What Skills Do I Need

Career Snapshot

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What does a Legal Secretary do?

Legal Secretaries play a vital role in the legal profession, providing essential administrative support to legal professionals. They are responsible for a variety of tasks that ensure the smooth operation of law firms and legal departments. With a strong understanding of legal terminology and procedures, Legal Secretaries contribute significantly to the efficiency and effectiveness of legal services.

Liaises with other staff – Arranges meetings and gathers information to support legal professionals.
Prepares reports and correspondence – Drafts, proofreads, and finalises documents, ensuring accuracy and professionalism.
Maintains diaries – Organises schedules and makes travel arrangements for legal professionals.
Processes mail – Manages incoming and outgoing correspondence, filing documents, and maintaining records.
Handles phone inquiries – Answers calls, responds to inquiries, and directs callers to the appropriate personnel.
Takes dictation – Records and transcribes letters and other legal documents as directed by legal professionals.
Greets visitors – Welcomes clients and visitors, determining the nature of their business and directing them accordingly.
Implements management decisions – Assists in maintaining records of meetings and implementing decisions made by management.

What skills do I need to be a Legal Secretary?

A career as a Legal Secretary requires a diverse set of skills that are essential for supporting legal professionals effectively. Proficiency in legal terminology and procedures is crucial, as it enables the secretary to prepare and manage legal documents accurately. Strong organisational skills are also vital, as Legal Secretaries are responsible for maintaining files, managing diaries, and coordinating meetings. Additionally, excellent communication skills are necessary for liaising with clients, colleagues, and external parties, ensuring that information is conveyed clearly and professionally.

Attention to detail is another key skill, as Legal Secretaries must proofread documents for typographical and grammatical errors, ensuring that all correspondence meets the high standards expected in the legal field. Furthermore, adaptability and the ability to work under pressure are important, as the legal environment can be fast-paced and demanding. By honing these skills, individuals can position themselves for success in this rewarding career path.

Skills/attributes

Strong organisational skills
Excellent written and verbal communication
Attention to detail
Proficiency in legal terminology and procedures
Ability to manage multiple tasks and deadlines
Strong computer skills, including proficiency in word processing and legal software
Ability to maintain confidentiality
Interpersonal skills for liaising with clients and legal professionals
Time management skills
Ability to take and transcribe dictation
Problem-solving skills
Adaptability to changing priorities
Knowledge of filing systems and record-keeping
Professionalism and a strong work ethic

Does this sound like you?

Career Snapshot for a Legal Secretary

The role of a Legal Secretary is integral to the smooth operation of legal practices, providing essential administrative support to legal professionals. This career is predominantly female, with a significant majority of the workforce being women. Legal Secretaries are responsible for a variety of tasks, including managing correspondence, scheduling meetings, and maintaining legal documents.

Average Age: 42 years
Gender Distribution: 97% female
Hours Worked: Average of 39 hours per week, with 59% working full-time
Employment Numbers: Approximately 7,700 individuals employed as Legal Secretaries
Projected Growth: Employment growth is anticipated to remain stable
Unemployment Rate: Relatively low, reflecting the demand for skilled administrative support in the legal sector

Legal Secretaries typically work in professional, scientific, and technical services, with a notable presence in major states such as New South Wales and Queensland. The role offers a pathway for individuals seeking to advance their careers in the legal field, with opportunities for further education and professional development.

Source: ABS, 2021 Census of Population and Housing.

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