What does a Project Assistant do?

Project Assistants keep projects on track across many sectors, from construction and IT to government and health. They handle admin, manage files, and help teams meet their goals. This role suits people who are thorough and work well in busy settings. Document Filing – Keeping project files, contracts, and reports in order and easy to find. Meeting Setup – Booking meetings, setting agendas, taking notes, and sending out actions. Team Updates – Keeping project teams, clients, a...

What skills do I need to be a Project Assistant?

Project Assistants need to stay organised while handling files, schedules, and team updates at once. Attention to detail is key, since small errors in project records can cause bigger problems. Good writing and speaking skills matter too. They write reports, briefings, and meeting notes that help senior staff make decisions. Being clear and accurate is highly valued. Skills in tools like Microsoft Project, Smartsheet, or Jira are now standard in most roles. The ability to solve problems and adap...

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Step-by-step guide to starting a career as a Project Assistant

How to Become a Project Assistant in Australia: careers in Project Management

2 Courses

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Displaying 2 of 2 courses

Project Management for Professionals
RMIT Online
OnlineOnlineProject Administrator, Project Assistant, Project CoordinatorVaries6 weeks, 8 hours per week
The course titled Project Management for Professionals, offered by RMIT Online, is designed to equip individuals with the essential skills and knowledge required to excel in the dynamic field of project management. Participants will delve into key learning areas such as project planning, risk management, stakeholder engagement, and...
Learn more about Project Management for Professionals
Diploma of Business
Australian Institute of Management Education and Training
BSB50215OnlineOnlineAdministrator, Business Coordinator, Executive AssistantVaries12-18 months part-time
The BSB50215 Diploma of Business offered by the Australian Institute of Management Education and Training is designed for individuals seeking to enhance their managerial skills and business acumen. This course provides a comprehensive overview of key learning areas, including leadership, project management, and strategic planning. Participants will engage...
Learn more about Diploma of Business

Definition of a Project Assistant

A Project Assistant helps project managers run projects well. They work across sectors like construction, technology, finance, and government.

The role covers managing files, booking meetings, tracking tasks, and keeping records in project systems. Project Assistants also help write reports and briefings for key contacts.

Good communication is key. Project Assistants bridge the gap between project leads and their teams. They record and send out meeting notes, track task progress, and flag risks early.

For those who want a career in project management, this role builds core skills. Strong workers often move up to Project Coordinator or Project Manager, with AIPM or PMI credentials helping their case.

About the author

Laura Atkinson

Explore career guides by Laura Atkinson. Practical how-to-become advice on qualifications, skills, salary and job outlook across Australia.

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